Statutes
Statutes downloadable in pdf-format (61 kb)
§ 1 NAME
The name of the association shall be Scandinavian Waterjet Association. The name is shortened to SWA as needed. In parlance either Scandinavian Waterjet Association, or simplified the Waterjet association. For national activity in Sweden, the name Swedish Waterjet Association is used. Both names are used parallel for the entire business during a transition period.
§ 2. purpose
The purpose of the Scandinavian Waterjet Association (SWA) shall be to:
a) provide a forum for co-operation between authorities, industry, universities/colleges and research institutions, primarily within the Nordic countries, where it concerns questions regarding safe environmentally adapted use of jets of liquid, including abrasive jets of liquid, for cutting, industrial washing and other applications.
b) co-operate with national and international associations whose purpose is compatible with and strengthens SWA's purpose.
c) encourage the industrial use of and trade with goods and services for liquid jet based methods.
d) support users and interested parties by mediating contacts and knowledge about the technique.
e) work for increased knowledge among its members through monitoring of the subject area and promoting the extraction of new knowledge.
§ 3. Membership
§ 3.1 Qualifications
All with an interest in the technology that supports the association's aims shall be able to become members in the Scandinavian Waterjet Association. A condition for renewed membership is that members shall fulfil their membership commitments (see §3.4 Membership commitment)
§ 3.2 Types of membership
Types of membership that are available are: member and honorary member (free of charge) Honorary members are proposed by the board and accepted at the annual general meeting. Each membership carries one vote.
§ 3.3 Registration
The application for the above named types of membership is made to the association's secretary. Members are introduced into the association's list of members upon receipt of the membership fee.
§ 3.4 Membership commitment
Each full member shall contribute to the association's financial conditions by paying an annual membership fee and are expected to play an active part in the association's activities.
§ 3.5 Fees
The membership fee is proposed annually by the association's board and is fixed at the annual general meeting. The fee is paid in advance and concerns one year's membership.
§3.6 Resignation
The secretary shall be notified in writing of any resignation from the Scandinavian Waterjet Association, whereby the member will be relieved of his membership commitment.
§3.7 Exclusion
A member can be excluded from the Scandinavian Waterjet Association is good grounds exist. These can be, for example: failure to perform his/her membership commitment, activities that with intent or through reprehensible thoughtlessness damage the association's or individual member's reputation and position, illegal activities. A decision regarding exclusion will be made at the annual general meeting and shall be accepted by a majority of the participants. Exclusion due to the failure to pay the membership fee automatically occurs 3 months after the given payment date if payment has not come in before this.
§ 4. deciding body
The association's deciding body is the annual meeting, extra annual meeting and board.
§ 5. board
§ 5.1 Composition of the board
The association's activities are lead by a board who co-ordinates and leads the activities for the members best interest. The board should at least be comprised of a chairman, secretary/treasurer and three additional members. The composition below should be kept for the board:
1 Member who carries out research
2 members who are suppliers of equipment/material
2 members who are users of the technology
The chairman is chosen separately by the association's members while other posts are divided within the group of members of the board.
Board members are chosen for two years. At an annual meeting half of the board is selected and at the annual meeting the following year, the other half is selected. If the number of members is uneven, an even number shall be designated in even years and an odd number in odd years.
The board should contain at least two deputies.
The association shall have an ordinary accountant and a deputy. The ordinary accountant is chosen for two years. The deputy is chosen the year after the ordinary, for two years.
The association shall have an election committee comprised of two members, of which one is the convener. The election nomination committee is chosen for two years and "crossed".
§ 5.2 Board meeting
The board has a board meeting quarterly to follow up the association's activities and interests.
The board meets when called by the chairmen, or when at least half the members have requested it.
The board is able to make decisions when all of the members have been called to the meeting and at least half of the members are present. For all decisions, at least half of all the board's members must agree on the decision. With equal votes the chairman has the casting vote. Voting may not occur through a representative.
In urgent matters, the chairman may decide. Such decisions shall be notified at the next following board meeting.
Minutes shall be kept at the board meeting.
§ 5.3 Signing for the company
To be decided within the board. Preferably the chairman that the person who takes care of current
finances, each on his own.
§ 6. fixed activities
§ 6.1 Annual general meeting
The association shall arrange a member meeting annually. At the member's meeting, minutes shall be kept and the following points discussed:
Establishment of voters for the meeting.
Election of chairman and secretary for the meeting.
Election of minutes adjustor and vote counter.
Ask whether notice has been given for the meeting in the correct manner.
The board's annual report for and annual report the most recent business/accounting year.
Accountant's report over the board's report under the most recent business/accounting year.
Question regarding freedom from responsibility for the board for the time the accounts refer to.
Confirmation of the activity plan and dealing with the budget for the coming business/accounting year.
Fixing of membership fees.
Dealing with the board's proposal and at the right time enter motions.
Any alteration of regulations. (Shall be stated by suggestions as per the summons)
Election of board, accountant and election committee.
Any other business.
Time and place for the next annual meeting
The annual meeting shall be held no later than the end of the month of April. Summons to the annual meeting shall be sent out at least three weeks before the annual meeting and shall be sent out separately. The meeting is quorate with the number of members who are entitled to vote who are present at the meeting. A decision can be made by a simple majority at the annual meeting.
§ 6.1.1 Suggestion for matters to be dealt with at the annual meeting
Members as well as the board can suggest business to be dealt with at the annual meeting.
Suggestions from members shall be received by the board no later than four weeks before the annual meeting. The board shall give a written opinion regarding the suggestion at the annual meeting.
§ 6.1.2 Documents before the annual meeting
Business report and report of the board of directors, accountant's report shall be available to members at least one week before the annual meeting. The summons shall state where these documents are available. The business plan with budget and the board's suggestions and incoming motions with the board's opinion shall be available no later than in connection with the annual meeting.
Proposals for alteration of regulations shall be sent with and appear in the summons to the annual meeting.
§ 6.2 Congress
In connection with the annual meeting an annual congress is held for all members, with the opportunity for presentation of research results, news, technique tips, and any displays and study visits. Summons together with the summons for the annual meeting.
§ 6.3 Newsletter
A newsletter with interesting news about waterjet technology is issued by the association 2 times/year.
§ 7. financial year
The financial year shall be the calendar year, 1 January to 31 December.
§ 8. alteration of the regulations
Changing of these regulations requires a decision at the annual meeting by a simple majority of the number of votes given.
Suggestions for alteration of the regulations can be given by members and the board in writing.
§ 9. extra annual meeting
The board can summon members to an extra annual meeting.
The board has the duty to summon members to an extra annual meeting when an accountant or at least one tenth of the association's voting members so request. Such request shall be made in writing and contain the reason for the request. When the board has received a request for an extra annual meeting it must, within 14 days, announce such a meeting will be held within two months of the request being received. A summons with suggestions for the agenda for the extra annual meeting shall be sent to members no later than seven days before the meeting.
If the board fails to announce or summon to an extra annual meeting, as per the above, those who have made the request may call members to an extra annual meeting himself/themselves. Otherwise as per point extra annual meeting shall apply.
With an extra annual meeting, only that which has brought about the meeting may be dealt with.
Otherwise as per point annual meeting.
§ 10. dissolution of the association
For dissolution of the association, a decision must be made at the annual meeting with at least 2/3 of the number of given votes.
In decision regarding dissolution of the association, the associations assets shall be used for a certain purpose that promotes the use of high pressure jets of liquid in their different applications. The dissolved associations documents, etc. shall be stored in for example a non-governmental archive or similar.
The decision, including confirmed copies of the board's and annual meeting minutes, and the auditor's report including balance sheet and profit and loss accounts shall immediately be sent to all registered members and registered authorities (PRV as the association has a corporate identification number).
adjusted 2008-09-09 TR